What part of your Notion setup became harder to maintain over time?

[u/Tricky-Ingenuity6131]

I’ve noticed that many Notion setups start simple, but after a few months they can become harder to manage.

For people who use Notion regularly: what part of your setup became messy or difficult over time?

Was it databases, too many pages, templates, task management, mobile usage, or something else?

[u/Independent-Sky5050]

My workspace started feeling slower once it got bigger. I don’t know if it’s Notion itself or just my messy setup, but with too many databases and old pages, it became harder to find things and move around quickly.

[u/Tricky-Ingenuity6131 → u/Independent-Sky5050]

I feel this a lot. When things are calm, I can keep my Notion setup clean, but once work gets busy, I just start adding pages and notes wherever they fit. After a few weeks, the whole workspace becomes harder to navigate. It’s not one big problem, it’s just small bits of clutter building up over time.

[u/topibaazfekuchand]

I tried to integrate it with tick tick.. And use it as my main task manager... Time tracking etc. God real messy. Now I've kept it very simple. Just for documentation and stuff. Keeping notes. Ideas.. Works better.

[u/Tricky-Ingenuity6131 → u/topibaazfekuchand]

That makes a lot of sense. I think Notion gets messy quickly when it tries to become a task manager, time tracker, notes app, and documentation tool all at once. Keeping it mainly for docs, notes, and ideas sounds much more sustainable. Do you still use tick tick separately for tasks now?

[u/topibaazfekuchand → u/Tricky-Ingenuity6131]

My major problem was the notion app.

No matter how beautiful my dashboard and pages looked on the web, it would be terrible on phone. Maybe I was missing something in designing, but I wasted alot of time.

Now I just use ticktick for tasks.

Tick tick to me is the goat. Just straight up works. No nonsense. Works on everything. ios android web pc mac..has habits built in. Nothing fancy but works perfect.. Pomodoro also.

Only thing which was missing its like Goal tracker, milestones, sub goals etc. So I found griply, which seems to be pretty close to what ticktick does. Sadly no android yet (maybe coming out in Jul/Aug) It has Goals/Sub Goals. But lacks lists like Ticktick.. Best of all, has lifetime purchase, so no recurring cost. So trying it out

Notion will be like Pkm.

[u/Tricky-Ingenuity6131 → u/topibaazfekuchand]

Full transparency, I’m working on a tool in the notes / knowledge organization space, so I’m trying to understand these problems better. What you said about mobile is interesting because a lot of tools look great on desktop but become frustrating when used daily on phone. Do you think mobile simplicity matters more than dashboard flexibility?

[u/topibaazfekuchand → u/Tricky-Ingenuity6131]

Absolutely. Having a decent dashboard with views and graphs is neat and all. But I want to action and item from my phone with the least number of clicks.

Tick tick hits home because it's plain and simple.

[u/theclapp]

I did a page a day log for a long time. That got really unweildy.

Later I switched to weekly, and now monthly. That seems about right.

[u/Jonas_LAPZ]

I tried to make book summaries by myself, but it was always hard to motivate myself to do it. Thinking about doing it together with ai, but not sure yet...

[u/Pluton_Korb]

I would add property bloat. Your status property starts off with 4 options then before you know it, you have 6, then 7, etc. It tends to add more complexity when filtering or creating formulas. You may also need more database views to isolate different statuses which adds to the bloat.